Entry Management
- Operation on Entry Management (List) Page
On the Entry Management (List) Page, the entries created so far are listed. You can search and edit/create entries.
The following actions are available on this page.
■Search Entries
Specify the following search conditions and click the [Search] button.
※You can search by specifying multiple conditions.
Keyword
You can search by keywords such as Title and any other words included in the entry body.
Publish Date
You can search for all entries by a specified date.
Status
You can search for all entries by the following editorial status.
To Be Edited/Editing/Editing Completed/Re-Editing/Proofreading/Proofreading Completed/Approved/Published
Editor
You can search for all entries by the name of the editor.
Category 1/2
You can search for all entries by Category 1/2.
Pickup
Search for the entry set up for pickup. Select “Setting” or “Candidate” for the Pickup.
Entry Category (for API)
※ This item is only displayed on sites contract the XBOARD API.
If an entry category set to entries, you can narrow down by specifying from the drop-down list.
■Operation on List Page
List all entries created so far. You can perform various operations on entries from this page.
Click each entry row to check [Operation on Entry Confirmation Page] and edit [Operation on Entry Edit Page] the entry information.
Sort Entries / Change the Number of Entries Displayed
Select from the [Descending Date] pulldown to sort the entries by registration date or publication date.
Select from the [50] drop-down list to specify the number of items to be displayed on one screen. 10/20/50/100/500
Entry List
The following items are displayed in the entry list display area.
ID:Display the serial number automatically assigned when creating an entry. Published entries are marked with a “Published” label.
Thumbnail:Display the thumbnail of the top-image.
Credit:Display the user name specified in the credit.
Category1/2:Display the specified categories 1/2.
Status:Display the status of the current editing progress.
PV:Total number of preview the Entry List/Entry page of all users (Updated once a day)
Read Through Users:Percentage of users who read through the articles out of all users (Updated once a day)
※Calculation formula: Number of users who read 75% or more ÷ number of access
※ The readers/reading rate is the number of accesses made after the release of this function on September 18, 2018.
Editor:Click the [Edit] button to navigate to the Entry Edit Page. [Operation on Entry Edit Page]
Preview:Click to view a preview of the entry in another tab.
Click the [New Entry] button to create a new entry on the Entry Edit Page.
[Operation for Creating Entry], [Operation on Entry Edit Page]
■Download CSV
Click the [CSV Download] button to download the entry list in CSV file format.
※ The entries of the search result will be downloaded. (If you do not search, all entries will be downloaded.)
The CSV file has the following format.
■Download QR Code
At the bottom of the Entry List Page, QR code for accessing the top of the Publish Page is displayed.
Hover your mouse over the image to see a download button then click it to download the QR code.
- Operation on Entry Confirmation Page
On the Entry Confirmation Page, you can check the input contents and preview on PC/Smartphone (iPhone).
You can also ask other users for feedback by sending requests.■Confirm Entry Information
Display the setting information about the entry.
ID:Display the serial number automatically assigned when creating an entry. Published entries are marked with a “Published” label. If you click the URL, you can see the preview in another tab.
Status:Display the current editing status.
Publish Date:Display the date and time when the entry is published.
Pickup:Display the setting of pickup: “Settings(=Display as Pick-Up)” or “Candidates”.
Title:Display the title of the entry.
Top Image:Display the top-image of the entry.
Credit:Displays the user name specified for the credit.
Category 1/2:Display the specified category1/2.
Editor(private):Display the user who created the entry.
Confirmation Request:Click the [Confirmation Request] button to display the modal screen for sending a message.
Preview:You can check the preview in the specified device mode.
Number of Characters:Display the number of characters in the article body.
Send Confirmation Request
Before publishing your entry, you can send an email requesting stakeholders to confirm and approve the contents(=Confirmation Request).
Click the [Confirmation Request] button to display the Confirmation Request screen modally.
Enter the destination user name and edit the message contents then click the [Send Email] button to send the request. [Email Template Settings]Edit Entry
Click the [Edit] button to edit the entry on the Entry Edit Page.
[Operation on Entry Edit Page]
Back to List Page
Click the [Edit] button to navigate to the Entry Management Page.
Copy this Entry
Click the [Copy this Entry] button to create a new entry by copying this entry.
[Operation on Entry Edit Page]
Delete Entry
If you click the [Delete] button, you can delete the entry.
■Operation of Preview
There are two ways to preview an entry: a preview in the Entry Confirmation Page and Publish Page.
・Preview in Entry Confirmation page
The preview is displayed on the screen. You can change the display mode according to the following device type.
[800px] for PC
[414px] for iPhone XR / iPhone 11 Pro Max / iPhone 11
[375px] for iPhone SE / iPhone 11 Pro
・Preview in Publish Page
Click [Publish Preview] at the top of the screen to preview this entry in the Publish Page.
■Operation of uploaded items
All the contents uploaded to the entry are listed and can be downloaded and deleted.
File Name:Click to download the item.
Delete:Click to delete the item.
Download All Contents:Click to download all uploaded items.
You can get a ZIP file containing all the uploaded files, the text of the article body (HTML tags are removed) and the text of the credit information.
■Description of log Information
The log information (communication records) of the entries being published is tabulated and displayed in a list.
※ All users are counted. (Includes the number of accesses of users with the author, editor or administrator rights)
Access Count(PV)
Display the numbers of times the entry was viewed (pageviews).
Access User Count
Display the numbers of users who accessed the entry. (no duplicates)
Bookmark Count
Display the numbers of users who added the entry to their bookmark.
The rate(%) of users who read through the entry out of all users.
The calculation formula is “number of users who read 75% or more ÷ number of access”.When the user scrolls the page when browsing the entry page, the reading rate is stored as the read completion rate.
It is measured in 25% units of 0%, 25%, 50%, 75%, and 100%, with 100% from the top to the bottom of the article body and considered “already read” when you read 75% or more.
※The read-user rate/read-through rate is the number of accesses made after the release of this function on September 18, 2018.Access Log
Click Show Details/Close link to view the following items:
Access Date
Display the date when users accessed the entry.
The rate(%) of how far the users have read the entry. (25% units)
※The readers/reading rate is the number of accesses made after the release of this function on September 18, 2018.User Name
Display the user name who accessed the entry.
Company Name
Display the company name of the user who accessed the entry.
Bookmark
You can check the status of registration to “Bookmark”.
Click Show Details/Close link to view the following items:
Bookmark Date
Display the date and time when the entry was added to the user’s bookmark list.
User Name
Display the user name who added the entry to the bookmark list.
Company Name
Display the company name of the user who added the entry to the bookmark list.
Video / Audio logs are only videos that you drag and drop directly onto the article. Logs of external embedded videos such as Youtube will not be displayed.
* The video playback log is only acquired after the function was released on April 20, 2021. The number of video views of old articles may be displayed extremely low.■Video / Audio log
Video / Audio logs are only videos that you drag and drop directly onto the article. Logs of external embedded videos such as Youtube will not be displayed.
* The video playback log is only acquired after the function was released on April 20, 2021. The number of video views of old articles may be displayed extremely low.■Video / audio detailed log
Since the release of the function in June 2022, it has become possible to acquire detailed video logs such as viewing retention rate, average playback time, and average playback rate. Only videos uploaded to articles after the function is released will be counted, and videos uploaded in the past will not be counted.
graph
It is the viewing retention rate of the video. It is possible to analyze which part of the video was skipped and where it left. You can move the video to the specified playback position by clicking the graph.
View count
The number of times the video has been played.
Video time
The time for the entire video.
Average play time
It is the average value of how much of the video time the user is playing.
Average playback rate
It is the ratio of how much the average playback time occupies the video time.
■Download QR code
At the bottom of the Entry List Page, the QR code for accessing the top of the Publish Page is displayed.
Hover your mouse over the image to see a download button then click it to download the QR code.
- Operation on Entry Edit Page
On the Entry Edit Page, you can create/edit entries and specify the publishing settings about the entry.
[Operation on Entry Management (List) Page]
For details on how to create and edit entries, please refer to [Edit Entries].
■Operation on Entry Edit Page
The detailed setting for publishing entry is displayed in the entry edit area. Please edit as appropriate.
Entry ID <Required>
Display the serial number automatically assigned when creating an entry.
Status <Required>
Select the current editing status. You can share the progress of editing with the editorial team.
Set the date when publishing the entry.
Conditions to be Published: The entry’s Status is “Approved” and Publish Date has already come.Pick Up
When set to “Pick-Up”, it will be displayed at the first prominent position on the Publish page. Check “Display as Pick-Up” and specify the period displayed as pickup.
“Candidate for Pick-Up” is a setting item for administrators.
Setting as a candidate makes it easier to search from the Entry List Page.Title
Set the title of the entry.
※ This item is required.
Top-image
Select the image which is displayed on top of the entry or thumbnails on the list.
Click [Select File] button to upload the top-image.
The image will be trimmed into a 720×480 jpg file. Please make sure that your image is larger than this size.
Top-image High-Resolution Upload
Check [High-quality upload] to upload in 1440 x 960 size.
Although the image quality is improved, it may take some time to display due to the large file size.
Credit
Set the “Job Type”, “Staff (Name)” and “Other” displayed in “Credit” area on the Entry page.
Click the [Add Credit] button to set multiple credits.
“Job Type” can be set in “Site Settings” – “Credit Settings”.
Click the [Delete] button to delete the set credit.
Credit Initial Display Profile
Select a user to bring to the front in the Credit area.
※If multiple credits are registered in the entry and this item is not set, the user with the first registered credit will be initially displayed in the profile area at the bottom of the entry page.
Category 1/2
Once you set the category, it will be displayed as a search category in “Detailed Search” on the Publish Page.
Category1/2 can be set in “Site Settings” – “Category1/2 Settings”.
Entry Type (for API)
※This item is only displayed on the site under contract XBOARD API.
When you get the entry information by API, you can also get the “Entry Type (for API)” set here.
Multiple types can be set, and it is used when you want to determine the type of entry by API.
You can keep notes and share information with the editorial team.
Confirmation Status
[Confirmation Request] button is not displayed on the Entry Edit page. [Operation on Entry Confirmation Page]
When you enable the survey function, the survey you set at the bottom of the article will be displayed to all users. Each user can only answer once, and after answering, you can check the voting results. If even one person responds to the survey, you will no longer be able to change the survey content settings. You can delete all survey settings and response history by pressing the survey reset button from the article confirmation screen on the management screen.
Confirm/Update Entry
If you edited or inputted contents, be sure to click the [Confirm] button, then navigated to the Entry Confirmation Page.
Please verify the contents and if you want to change it, click the [Back to Edit Page] button. If you satisfied, click the [Update] button to commit changes.※ If you don’t click the [Confirm] button to update the contents, changes to be discarded.
Back to Edit Page
Click the [Back to Edit Page] to navigate to the Entry Management Page.
※ If you return to the Entry Management Page, the edited content is discarded. To apply changes, be sure to click the [Confirm] button and commit the update on the Entry Confirmation Page.
- Edit Entries
Create and edit entries from the Entry Edit Page. [Operations on the Entry Management (list) Page]
For details on detailed settings for publishing entry, please refer to [Operation on Entry Edit Page].
■Structure of Entry Edit Page
Create and edit an article body on WYSIWYG editor of Entry Edit Page.
Intuitive operation is possible by using the toolbar.
・Function of toolbar
Click each button to specify or adjust the appearance style, paragraph layout, image insertion settings, etc.
Undo/Redo
Undo: Undo the last action.
Redo: Redo the last action.
Font-size
You can specify font-size.
Font-color/Background-color
Font-color: Font-color can be set. A preview of the selected font-color is displayed in the right square.
Background-color: You can set the background color of the text. A preview of the selected background-color is displayed in the right square.
Bold/Italic/Underline/Strikethrough
Bold: Set the selected text into bold.
Italic: Set the selected text into italic.
Underline: Underline the selected text.
Strikethrough: Strikethrough the selected text.
Left-align/Center-align/Right-align
Left-align: Justify the selected text and contents to be left-aligned.
Center-align: Justify the selected text and contents to be centered.
Right-align: Justify the selected text and contents to be right-aligned.
Insert/Edit Hyperlink
Click this to set a hyperlink.
Set and edit the hyperlink from the “ハイパーリンク” screen.
The hyperlink destination can be specified from the following three types: the specified location in the same entry, the external URL, and the content of the specified email.
Image/Horizontal Line
Image: Click the button to display the “画像のプロパティ” screen modally.
In the “画像情報 (Image Information)” tab, you can set the detailed setting of the image.
In the “リンク” tab, you can insert an image by specifying the URL and the position of the image.
Click the [OK] button to complete the settings.
Horizontal Line: Click this to insert a horizontal line at the cursor position.
When the cursor is at the beginning of the specified text, a horizontal line is inserted at the top of the text.
When the cursor is at the end of the specified text, a horizontal line is inserted at the bottom of the text.
Source
Click the “ソース (Source)” to show the HTML source code. Directly editing the HTML code allows for the realization of a higher level of expression.
Maximize
Click this to display the editor to full-screen mode.
Edit-form Scaling
Drag the ▲ at the bottom right of the edit-form to enlarge/reduce it.
Confirm/Update Entry
If you edited or inputted contents, be sure to click the [Confirm] button, then navigated to the Entry Confirmation Page.
※ If you don’t click the [Confirm] button to update entry, changes to be discarded.
Back to Entry Management Page
Click the [Back to Edit Page] button to navigate to the Entry Management Page.
※ If you return to the Entry Management Page in the middle of editing, the edited contents will be discarded. Please be sure to click the [Confirm] button to navigate to the Entry Confirmation Page, then update the contents.
■Create/Edit Entries ~How to Copy/Cut/Paste~
For text and images, you can copy or cut the selected content and paste it at the specified location.
Right-click with selecting the text or image you want to copy or cut and specify the operation.
切り取り(Cut): Cut the text or image.
コピー(Copy): Copy the text or image.
貼り付け(Paste): Paste at the specified location.
* When the following screen is displayed when pasting, paste the selected content into the input area on the screen.
■Create/Edit Entries ~How to Insert Images~
・Insert / Resize Images
Drag & Drop to insert an image into the editor.
You can resize by dragging the lower right corner of the inserted image.
・Detailed Setting of Image Properties
To set and edit the image information, click the image button with selecting the target image to display the “画像のプロパティ” screen modally.
In the “画像情報(Image Information)” tab, you can configure a detailed setting of the image information. Edit as appropriate.
In the “リンク(link)” tab, you can insert an image by specifying the URL and the position of the image you want to insert.
Click the [OK] button to complete the settings.
URL: The URL of the image is displayed.
代替テキスト: You can set the alternative text to tell what kind of image it is.
幅: You can set the width of the image.
高さ: You can set the height of the image.
枠線の幅: You can set the width of the border around the image.
水平間隔: You can set the horizontal spacing between images.
垂直間隔: You can set the vertical spacing of the images.
行揃え: You can set the alignment of the image (not set/left-align/right-align).
You can also set from the [Left-align/Center-align/Right-align] button on the toolbar.
プレビュー: You can check the changes in the image information settings in the preview.
URL: You can set the URL of the image you want to insert.
ターゲット: You can set the position where you want to insert the image.
■Draft Auto Saved History
The entry is automatically saved as a draft while you are editing. You can check your draft history at the bottom of the Entry Edit Page.
Click the [Draft Auto Saved History: ] link to show the history of editing revision saved so far.
AutoSave Date: Display the date when saved the revision automatically.
User Name: Display the user name who edits the entry.
Number of Characters: Display the number of characters of the entry.
End of Line: Displays the last line of the entry. Click the [Show All] link to check the full contents.
Entry Revival: Click the [Entry Revival] button to insert the draft to the current contents.
Close: Click the [Close] button to collapse the “Draft Auto Saved History” section.
■How to replace the thumbnail of the video
Select the video
Select the video you want to replace the thumbnail with and click [Video Properties].
Replace the thumbnail of videoClick the [Select file] button of the thumbnail and select the thumbnail image (JPEG only) you want to replace.
The vertical and horizontal size of the thumbnail will be adjusted automatically.So it is recommended to edit the thumbnail to the same size as the preview video before uploading.
The feature that replaces the original thumbnail will not work properly if you manually change the poster URL.After selecting a thumbnail image, click the [Upload] button.
※The thumbnail image will not change unless you press the upload button.
URL: Displays the URL of the thumbnail.
Thumbnail: You can select the image you want to replace by clicking [Select File].
Upload: If you click the button, upload an image of your selected to the server
close the [Video Property] screen and changes the still image of the video with the uploaded image.Preview: The image set in the URL will be displayed.
- Entry Calendar
On the Entry Calendar Page, the entries created so far are displayed in the calendar format.
You can check the release date of each entry and also can create a new entry from here.On this page, the following actions are available.
■Entry Calendar
Displays entry data in calendar format. It will be placed based on the Publish Date set for each entry.
The entry title has a hyperlink, and click it to navigate to the Entry Confirmation Page.
You can select a user from the editor’s pull-down to view only the entries that the specified user is in charge of.
Click the [Today] button to display this month’s calendar.
Click the [<] button to display the previous month’s calendar.
Click the [>] button to display the next month’s calendar.
Hovering over each cell in the calendar, a [+] button will appear in the upper right corner. Click to create a new entry with the selected date as the release date.
- Entry public group setting function
You can set a public group for your entries.
By default, the public group of entries is open to all users, but by setting “User group settings”, “User group affiliation settings”, and “Entry public group settings”, entries are made public only to specific users. You will be able to do it.
■Initial state of entry edit screen
In the initial state, only “Publish to all users” can be selected for publishing entries.
■User group settings
If you want the entry to be visible only to specific users, you need to set up a user group.
You will be able to make settings such as publishing entries only to preset user groups.
Select “User Group” from the site settings and create a new user group.
■User group affiliation settings
Once you have created a user group, you need to make the user belong to the group.
It can be done from various user settings such as settings from the management screen, batch settings with CSV / XLSX (Excel) import), and user information update API (paid option).
■Set the publication range of articles
After creating the user group and setting the user’s group affiliation, set the publication range of the article.
By selecting the public group from “User group specification” from the entry management edit, the article can be viewed only by users who belong to the specified user group.
Please note that even if all groups are specified in the user group specification, users whose group affiliation setting of the user is “not set” cannot browse.
If you want all users to be able to see the article, specify “Publish to all users”.
If you select the user group specification in the public group and save it, the user group icon will be added to the entry list.
Hover your mouse over the icon to see the public range you have set.
■Send an e-mail newsletter by specifying a user group
You can set the e-mail newsletter destination to a user group.
When setting an entry for which a user group is set in the e-mail newsletter, care must be taken to set an entry for which the recipient has read permission.
- How to add a table of contents (link in page) to an entry
I will show you how to add a table of contents (link in the page) to the entry.
■Display the entry edit screen on the management screen
Access the management screen and display the entry edit screen from the entry management.
With the jump destination of the link in the page selected, click the “Insert / Edit Anchor” button from the editor menu.
Enter the anchor name and press OK to add the flag mark.
Select the place where you want to create a table of contents (link in the page) and click the “Insert / Edit Link” button.
Select “Anchor in Page” from the link type.
Select the anchor you set earlier from Select Anchor.
Click OK and the page link to the specified anchor will be added automatically.
It is also possible to set an in-page link for any character string by adding a link from the link button to the anchor with the pre-entered text selected.
- Request confirmation of entry
Before publishing your entry, you can send a request to the characters and the editor-in-chief to pre-check the entry.
You can check the overall design and make comments such as detailed correction requests specifying paragraphs of the text.
■Flow for requesting confirmation
From the entry management on the management screen, click the article for which you want to request confirmation of the entry to display the details confirmation screen.
Click the “Confirmation Request” button on the details screen.
* If you move from the entry edit screen, the “Confirmation request” button will not be displayed.
Set the destination and click the “Send Email” button.
An email requesting entry confirmation will be sent to the email address of the selected user.
■Confirmation side response
Click the URL in the email to display the entry confirmation request page.
This page will be a page that can be viewed even before the entry is open to the public.
You can make general comments and detailed comments for each paragraph of the entry body.
You can also specify and insert comments for text paragraphs and content (images, videos, etc.).
Finally, choose whether to mark this entry as “Approved” or “Needs Correction” throughout.
■Management screen after confirmation request is completed
Once the person receiving the verification request has sent it, they will be able to verify the submitted content from the Entry Confirmation page in Entry Management.